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ARTICLE I
NAME
The name of this non-profit
organization shall be the Tiadaghton Quilt Guild, PO Box 1712, Williamsport,
PA 17703-1712.
ARTICLE II
PURPOSE
The purpose of this Guild shall be:
- To gather together persons
interested in quilts and quiltmaking while promoting fellowship among
Guild members.
- To promote and preserve the art
of quiltmaking in the community both today and historically.
- To encourage each member to
improve his/her own workmanship through the sharing of each others
knowledge, skill and experience.
- To teach and educate to keep the
art of quilting alive.
ARTICLE III
MEMBERSHIP
Section 1. Guild membership shall be open to any
individual interested in furthering the purpose of this organization upon
payment of dues.
Section 2. Membership year shall be September 1
through August 31 of the following year.
Section 3. A yearly membership fee shall be paid
by the October meeting. Any person who joins after March 1 may pay half
year dues in the amount recommended by the Board and approved by the general
membership. Half year dues are available only to a first-time member.
After June 30th, full dues may be paid by a new member to cover
the following year. Guests may attend two (2) meetings without charge;
after that time membership dues must be paid.
Section 4. The amount of the annual membership
fee shall be determined by the Board, subject to the general membership. To
consider a change in fees, members at large MUST contact a Board Member in
writing by February. The Board will then meet to decide this issue. If it
is not voted on at the May meeting it shall be the same as the preceding
year.
Section 5. Members shall be eligible to vote at
general meetings, on amending by-laws, the election of officers, fiscal
matters and any other issues brought properly before the group. No quorum
shall be required; a majority shall rule.
Section 6. Membership/Program meetings shall be
held once a month. In the event the cancellation of the monthly meeting
becomes necessary, it will be rescheduled, with notification by the Snow
Chain. Additional meetings may be scheduled as required for workshops,
programs or classes.
ARTICLE IV
ELECTED OFFICERS
Section 1. The annual election of officers shall
take place at the regular meeting in June of each year. Nominations for any
office may be made from the floor by a paid member with the consent of the
nominee in addition to the slate presented by the Nominating Committee. All
incumbent officers shall continue in office until August 31, at which time
the newly office shall be filled by the President in consultation with and
approval of the Executive Board.
Section 2. A nominating committee shall be
announced at the March general meeting for the purpose of selecting
candidates to fill the offices which will be vacated in the coming year.
The Nominating Committee shall consist of two (2) Board members and two (2)
volunteers from the general membership. The past President shall serve as
Chairman. The committee shall publish its proposed slate in the Newsletter
prior to the June regular meeting. Serving on the Nominating Committee does
not preclude a member from being nominated for office.
Section 3.
Officers shall serve a
two (2) year term. President and Secretary shall be nominated and voted in
the odd years, with the Vice President and Treasurer nominated and voted in
the even years. This will allow new officers to serve with current officers
and eliminate the need to nominate a complete new slate of officers. If an
elected officer is unable to fulfill his/her term, the Nominating Committee
will find a replacement who will be appointed by the Executive Board.
Section 4. Duties of Officers shall be
as follows:
A
President
1
Shall preside at Board and general meetings of the
Guild.
2
Shall call special meetings as deemed necessary.
3
Shall appoint all ad hac and Standing Committee
chairpersons.
4
Shall, with the Treasurer, sign all written
contracts and obligations of the Guild.
5
Shall be an ex-officio member of each committee,
with the exception of the Nominating Committee, and should be invited to
attend each meeting.
6
Shall serve as liaison officer between Tiadaghton
Quilt Guild and the host facility.
B
Vice President
1
Shall assist the President as called upon and
shall exercise all functions of the President in the latter’s absence.
2
Shall oversee the functions of three standing
committees: Program, Workshops & Quilt Show.
3
Shall organize yearly planning sessions of the
Program, Workshops and Quilt Show Committees.
4
Shall receive year end written reports from all
committees and file and maintain these reports.
5
Shall maintain the Quilt Guild’s archives.
C
Secretary
1
Shall record and maintain minutes of all general
meetings.
2
Shall record and maintain minutes of all Board
meetings and shall distribute copies to all Board members before the
subsequent Board meeting.
3
Shall answer inquiries concerning the Guild and
related matters with assistance of the Board.
4
Shall maintain a file system of all
correspondence, inquiries and reports for future reference.
5
As the communications officer, she shall oversee
the functioning of three (3) standing committees: Newsletter, Publicity and
Historian.
D
Treasurer
1
Shall be custodian of the funds.
2
Shall bank all monies due the group in an account
designated for the group and keep records of such funds.
3
Shall pay bills authorized by the Board, or by a
vote of the general membership. Any expenditure exceeding $500 must be
preapproved by a majority vote at a general membership meeting.
4
Shall receive, maintain and complete financial
records as are necessary to the Guild, shall give a monthly report at each
Board and General meeting, and shall issue a cash flow statement at the
close of each fiscal year, August 31.
5
Shall have available all books and records to be
submitted for audit at the close of her term of office. The audit shall be
made by a past Treasurer or another approved by the Board. The Board shall
require two (2) copies of the audit; one to be retained by the Treasurer,
the second shall go to the Vice President for filing with the Guild records.
6
Shall oversee the functioning of two (2) standing
committees: Membership and Hospitality.
ARTICLE V
EXECUTIVE BOARD
Section 1. The four (4) elected
officers plus chairpersons of all standing and ad hoc committees shall
comprise the Executive Board. The terms of the chairmen shall run
concurrently with that of the President.
Section 2. All day-to-day internal
affairs of the Guild are to be handled by the Executive Board, as the
governing body of the Guild. Advise and consent of the membership-at-large
shall be sought whenever possible.
Section 3. The Executive Board shall
meet monthly at the President’s discretion. Two-thirds of the Board shall
constitute a quorum; with each member having one (1) vote, majority rules.
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ARTICLE VI
COMMITTEES
Section 1. Ad hoc committees may be
established at the discretion of the President. Chairpersons of ad hoc
committees shall be appointed by the President with the approval of the
majority of the Executive Board and shall function for the time required to
accomplish the purpose of the committee, but in no case shall extend beyond
the current President’s term of office. Chairpersons of each such committee
shall become a voting member of the Executive Board. (Example: By-Laws)
Section 2. Standing Committee
Chairpersons shall be appointed by the President and shall become members of
the Executive Board. The tenure of all chairpersons shall terminate with
the installation of a new President *with the exception of the two (2) year
term for the Quilt Show Chairperson. Each committee chairperson shall be
responsible for:
A.
Securing her own committee.
B.
Informing the President of all meetings.
C.
Maintaining communication with her supervising
Officer, Board and General Membership,
D.
Furnishing the Vice President with a written
Annual Report of her committee’s activities by the end of the administrative
year, August 31.
Section 3. Standing Committees shall
perform their duties as outlined by the Executive Board:
A
Program
1
Shall consist of a Chairperson and at least two
(2) committee members.
2
Shall be responsible for planning, scheduling and
implementing programs at all monthly membership meetings.
3
Shall give a monthly report at each Board and
membership meeting and submit a yearly written report to the Vice President
prior to August 31.
B
Workshop
1
Shall consist of a Chairperson and at least two
(2) committee members.
2
Shall be responsible for scheduling and running
workshops, demonstrations and other educational events of interest to Guild
members. Shall endeavor to implement at least two (2) such workshops a
year, subject to Board approval.
3
Shall give a monthly report at each Board and
Membership meeting and submit a yearly written report to the Vice-President
prior to August 31.
C
Quilt Show
1
The chairperson shall be appointed by the current
President immediately following the Quilt Show.
2
The Quilt Show Chairman shall serve a two (2) year
term.
3
Shall consist of a Chairman and as many members
required to produce a show biannually. Effort should be made to involve as
many members as possible in the many aspects of such an event, be it
display, staffing, bazaar, etc.
4
The Chairman shall serve as Community Relations
liaison for the event and delegate other tasks as she sees fit.
5
A written report shall be submitted two (2) months
after the Quilt Show to the Vice-President.
D
Newsletter
1
Shall consist of a committee of at least three (3)
members, one of whom shall serve as Editor.
2
Shall see that the publication contains accurate
and timely information of interest to the membership.
3
Shall solicit, gather and edit material
appropriate for publication.
4
Shall print an issue prior to each general
meeting.
5
All materials used for publication shall be kept
and filed for present or future use.
6
Shall give a monthly report at each Board meeting
and at each general meeting.
7
Shall submit a written yearly report to the
Vice-President prior to August 31.
E
Publicity
1
Shall consist of the chairperson and at least one
(1) other committee member.
2
Shall have responsibility of making contact with
magazines, newspaper, radio and television stations in order to place notice
of monthly meetings and to adequately advertise the benefits and special
activities of the Guild.
3
Shall be aware of deadlines for submitting copy
and be able to meet deadlines.
4
Shall keep a copy of material submitted for
publication and, if possible, a copy of the published article. This may be
kept on file with the Publicity Committee as long as desirable, and shall
then be given to the Historian for the archives of the Guild.
5
Shall give a monthly report at each Board meeting
and at each general meeting.
6
Shall submit a written yearly report to the
Vice-President prior to August 31.
F
Historian
1
Shall consist of a chairperson and be responsible
for maintaining a history of the Guild, via a scrapbook, provided by Guild
funds, of all Guild activities, newspaper clippings, snapshots, quilt show
programs and other items of interest pertaining to the Guild.
2
Shall give periodic reports to Board and
Membership and shall submit a written yearly report to the Vice-President
prior to August 31.
G
Librarian
1
Shall consist of a chairperson and such other
committee members as deemed desirable or necessary.
2
Shall accept, catalog and collate all books,
magazines and articles donated to or bought by the Guild and maintain a
Guild lending library.
3
Shall maintain a list of current books and
stencils to be made available to all members.
4
Shall give periodic reports to Board and
Membership and submit a written report to the Vice-President prior to August
31.
H
Membership
1
Shall consist of a chairperson and co-chairperson
who shall receive all new and renewal applications.
2
Shall be responsible for collecting annual dues
and accounting for same to the Treasurer.
3
Shall be responsible for welcoming prospective
members and introducing them at Membership meetings.
4
Shall see that each new member receives a nametag,
Guild pin, copy of the By-Laws and a Guild brochure.
5
Shall maintain a list of current members and shall
publish that list in November.
6
Shall see that all new members throughout the year
be published in the Newsletter of that month.
7
Shall be responsible for issuing and updating of
the snow chain, and implementing same.
8
Shall give a monthly report at each Board meeting
and at each general meeting and shall submit a written yearly report to the
Vice-President prior to August 31.
I
Hospitality
1
Shall consist of a chairperson and such other
committee members as deemed necessary.
2
Shall be responsible for securing hostesses to
provide and serve refreshments at general meetings.
3
Shall be responsible for the care and maintenance
of the meeting place.
4
The Chairperson will be responsible to coordinate
the refreshment facility for the Quilt Show as needed by the Quilt Show
Committee.
5
Shall submit a written yearly report to the
Vice-President prior to August 31.
ARTICLE VII
AMENDMENT TO BY-LAWS
Section 1. These by-laws may
be amended as follows:
A.
May be proposed in writing by a member.
B.
May be proposed in writing by Executive Board.
C.
May be recommended by an ad hoc committee.
Section 2. After approval of a majority of the
Executive Board, proposed amendment or amendments shall be published in the
Newsletter and shall be voted on by membership at the following meeting.
Section 3. Amendments to By-Laws shall be
approved by two-thirds (2/3) of the members voting.
ARTICLE VIII
DISPOSITION OF PROPERTY
Section 1. The Executive Board, upon dissolution
of the Guild by the Executive Board and by vote of the membership, shall pay
or make provisions for payment of all liabilities of Tiadaghton Quilt Guild.
Section 2. In the event of dissolution, the
Executive Board shall dispose of all assets of the organization exclusively
for the purposes of charitable educational organizations provided they
qualify as an exempt organization.
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